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How to Find New York Death Records
Death Records in New York outside of New York City
In New York, death records are available from the state and from the
local registrars of the municipality where the death occurred. Death
records for New York outside of New York City are available at the New
York State Department of Health.
Individuals who are permitted to request a copy of a death certificate:
� Legal representative of the estate of the individual named on the
death certificate.
� Immediate family members including spouse, son, daughter, mother, or
father.
� Individuals who have a legal claim or lawful right.
� Individuals with a documented medical claim or New York State Court
Order.
� Additional information may be required from extended family members
and legal representatives.
� Applicant must be at least eighteen years of age.
Basic information to be included with requests for death certificates:
� Full name of the person named on the death certificate.
� Date of death. If the exact date of death is unknown, an additional
fee may be charged for retrieval of the information.
� County and city of death.
� Gender of the individual named on the death certificate.
� Parents� names. Mother�s name must include her maiden name.
� Social security number of the individual named on the death
certificate.
� Funeral director.
� Relationship to the person whose name is on the death certificate.
� Reason for the request for an official copy of the death certificate.
� Applicant�s signature.
� Applicant�s daytime telephone number. This includes the area code.
� Applicant�s mailing address.
� Items for which you do not know the correct response should be filled
in with the word �unknown.�
� Identification for the requestor must be provided with the request.
One of the following items must be provided: driver�s license,
non-driver photo ID card, passport, or any other government issued photo
ID. If you do not have one identification form from those, then you must
submit two of the following: a utility bill, telephone bill, or a letter
from any government agency that is dated within the previous six months.
Each of the bills or letter must clearly indicate the applicant�s name
and address.
Fees associated with acquiring a copy of an official death certificate
from the New York State Department of Health:
� A $30.00 fee per copy for civilians. This fee covers the initial
search and either one copy or a statement indicating that no record was
found.
� If priority handling is requested, an additional $15.00 will be
charged.
� Mail orders must be paid by check or money order make payable to the
New York State Department of Health.
� Online, telephone, and fax orders must be paid by credit card. This
type of order is considered priority handling and will be assessed the
additional $15.00, as well as an additional $11.95 for the processing of
a credit card payment.
� For FedEx overnight delivery, an additional $13.00 will be charged.
� Fees at the local municipal offices vary and that office must be
contacted directly to acquire the amount of the fee.
Four different methods are available to obtain a copy of a death
certificate: postal mail, fax, telephone, and online.
How to Apply for Certified Copied of Death Certificates by Telephone
Call the following toll free number: 1-877-854-4481. Follow the
instructions provided to you. Fees apply as noted above.
How to Apply for Certified Copied of Death Certificates by Fax
Complete the application form available at the following link: http://www.health.state.ny.us/vital_records/forms/doh-4377.pdf.
Sign and date the form. Fax the application along with your
identification requirements to the following number: 1-877-854-4607.
How to Apply for Certified Copied of Death Certificates Online
To submit a request for a death certificate in New York online, access
the following link: http://www.vitalchek.com/agency_locator.asp.
In addition to the regular fee, a convenience fee of $11.95 will be
charged. All payment must be made with a credit card. Online services
are available 24 hours a day, every day of the year.
Drop down selection menus are used. You need to fill in the following
information that pertains to your request including: type of
certificate, city, county, date of the event, and the reason for the
request. Select continue once the information has been filled in and you
will be taken to a page to select your shipping options. Following this
step, you will be required to complete the application.
The certificate will only be mailed to the address that corresponds to
the credit card
account that is used for payment. Requests are generally processed
within three to five business days. Death certificates will be sent
through postal mail unless a request and payment has been made for an
express carrier including UPS, FedEx, and Express Mail. A signature is
required to receive a certified copy of the death certificate through an
express carrier. An additional charge is assessed for the use of an
express carrier.
How to Apply for Certified Copied of Death Certificates by Postal Mail
You can obtain an application form by sending a request along with your
name and address to the following address:
New York State Department of Health
Vital Records Section
Certification Unit
PO Box 2602
Albany, New York 12220-2602
Additionally, a postal mail application to request an official copy of a
death certificate can be obtained at the following link: http://www.health.state.ny.us/vital_records/forms/doh-4376.pdf.
It is possible to complete the form online first and then print it out.
Send the completed form with signature, a legible copy of your
identification as outlined above, and payment information to the
following address for regular handling:
New York State Department of Health
Vital Records Section
Certification Unit
PO Box 2602
Albany, New York 12220-2602
Send the completed form with signature, a legible copy of your
identification as outlined above, and payment information to the
following address for priority handling:
New York State Department of Health
Vital Records Section
Certification Unit
800 North Pearl Street
New York, New York 12204
Regular requests usually take about week to process. Priority requests
are processed within one week. It is suggested that you send the
requests by overnight delivery and that you include a pre-paid mailer
for overnight delivery to speed up the processing of your request.
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