North Carolina Death Records

 

 

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How to Find North Carolina Death Records

Death Records in North Carolina

In North Carolina, the Division of Vital Records provides certified copes of vital records such as death records. These are the certificates with the official raised seal. The department registers, maintains, locates, and updates these records in conjunction with several other facilities that may be involved including local health departments, hospitals, funeral directors, and registers of deeds.

Individuals who are permitted to request a copy of a death certificate:

• Legal representative of the estate of the individual named on the death certificate.
• Immediate and extended family members including spouse, son, daughter, mother, father, brother, half brother, sister, half sister, grandparent/great grandparent (maternal or paternal), grandchild, great grandchild, stepparent, stepson, or stepdaughter. Additional information is required from extended family members and legal representatives including a statement delineating the purpose for the request.
• Applicant must be at least eighteen years of age.

Basic information required with requests for death certificates in North Carolina:

• Full name of the person named on the death certificate.
• Date of death. If the exact date of death is unknown, an additional fee may be charged for retrieval of the information.
• County and city of death.
• Reason for the request for an official copy of the death certificate.
• Applicant’s signature.
• Applicant’s daytime telephone number. This includes the area code.
• Applicant’s mailing address.

Basic information suggested for inclusion with requests for death certificates:

• Gender of the individual named on the death certificate.
• Parents’ names. Mother’s name must include her maiden name.
• Social security number of the individual named on the death certificate.
• Funeral director.
• Relationship to the person whose name is on the death certificate.
• Proof of identification is recommended, such as copies of state photo identifications.
• Items for which you do not know the correct response should be filled in with the word “unknown.”

Fees associated with acquiring a copy of an official death certificate:

• No fee may be required for active and inactive members of the Armed Forces and their dependents.
• A $15.00 fee for civilians for each five-year search. If the search yields results, the fee covers the cost of one copy of the record. Additional copies are $5.00 if requested at the same time.
• Each additional search is $15.00.
• No refunds are given for searches that do not yield results.
• If priority handling is requested such as same day service, an additional $15.00 will be charged.
• Online and telephone orders must be paid by credit card. This type of order is considered priority handling and will be assessed the additional $15.00 for expedited service, as well as an additional $9.95 for the processing of a credit card payment. Online orders are charged an additional $16.50 for shipping.
• Mail orders must be paid by check or money order.

Four different methods are available to obtain a copy of a death certificate: postal mail, in person, telephone, and online.

How to Apply for Certified Copied of Death Certificates by Telephone

Call the following toll free number: 1-800-669-8310. Follow the instructions provided to you. Fees apply as noted above. An outside agency, not the North Carolina Department of Vital Records, provides this service.

How to Apply for Certified Copied of Death Certificates Online

An online request can be done using the VitalChek Network, Inc at the following link:
http://www.vitalchek.com/. Additionally, you can call the following number to order a certificate through this service: 1-800-669-8310. Records are available from 1930 until the present.

Drop down selection menus are used to fill in some of the information that pertains to your request including: type of certificate, city, county, date of the event, and the reason for the request. Select continue once the information has been filled in and you will be taken to a page to select your shipping options. Following this step, you will be required to complete the application.

The certificate will only be mailed to the address that corresponds to the credit card
account that is used for payment. Requests are generally processed within five to seven business days. Death certificates are sent by UPS Air. A signature is required to receive a certified copy of the death certificate through an express carrier. An additional charge is assessed for the use of an express carrier.

In addition to the fee of $30.00 that is charged for the death record, a convenience fee of $9.95 and a shipping fee of $16.50 will be charged. All payment must be made with a credit card. Online services are available 24 hours a day, every day of the year.

How to Apply for Certified Copied of Death Certificates by Postal Mail

A postal mail application to request an official copy of a death certificate can be obtained at the following link: http://vitalrecords.dhhs.state.nc.us/vr/pdf/othercert.pdf. The form can be filled out first and then printed or it can be filled out by hand.

Send the completed form with signature and payment information to the following address:

North Carolina Vital Records
1903 Mail Service Center
Raleigh, NC 27699-1903

Regular requests usually take about 6 to 8 weeks to process. Questions can be asked be calling the following telephone number: 919-733-3526.

How to Apply for Certified Copied of Death Certificates in Person

To request a copy of a death certificate in North Carolina, you must visit the first floor office of the Cooper Memorial Health Building. The building is located at the following address:

Cooper Memorial Health Building
225 N McDowell Street
Raleigh, NC 27699

You will need a completed application form. This can be downloaded at the following link: http://vitalrecords.dhhs.state.nc.us/vr/pdf/othercert.pdf or you can acquire one at the counter. A legible copy of a government issued photo identification card is required. Acceptable forms of identification include a state issued driver’s license or non-driver photo identification card that includes the current address.

Office hours are between the hours of 8:00 a.m. and 4:00 p.m. on Mondays through Fridays. State holidays are excluded. Same day service is available and takes about an hour. However, the requestor is subject to an expedited fee of $15.00 for the receipt of the report on that day. However, the fee can be avoided if you drop the paperwork and fee off and have the record mailed to you the next business day.

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