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How to Find Business Records in New Jersey

Searching for Business Records in New Jersey

In New Jersey, the Secretary of State is responsible for maintaining important business records. Some of this basic information may be searched online for free. Here are a few tips for conducting a search for business information in New Jersey.

What Records Are Maintained by the New Jersey Secretary of State?

When certain business entities are created which are designed to limit the liability of the participants, such as corporations or limited liability companies, documentation of the formation must be filed with the New Jersey Secretary of State. Some of this information is available to be searched online.

Additionally, businesses sometimes file UCC (Uniform Commercial Code) filings to document security interests that one party has in the collateral of another in exchange for value. The debtor names and filing numbers may be searched online for free.

Finally, some New Jersey businesses register their trademarks or trade names with a New Jersey State registry which can be searched and some information may be obtained for free online. Remember that this registry is separate from the federal registry maintained by the United States Patent and Trademark Office.

How Can I Search for Records Maintained by the New Jersey Secretary of State?

To search for New Jersey business records over the internet, begin by going to the website for the New Jersey Secretary of State, located at http://www.state.nj.us/state/. At the top of the page, select the option marked “Business.” This will take you to a page entitled “Taking Care of Business.” In the middle of the page is a window bearing the words “I want to…” next to a drop-down arrow. Click on the drop-down arrow to display the menu of options, scroll to the last option which bears the word “more…” and click on it. The word “more…” will now be displayed in the window next to the drop-down arrow. Click on the button marked “Go.” This will take you to a page bearing the words “I want to…” followed by a list of potential options.

To search for business name availability or to search for information about an existing business entity, from the “I want to…” page, select the option “Check Available Business Names.” This will take you to a page providing information about name availability searches. Within the body of the second paragraph are the words “check the name availability online” appearing underlined and in green. These words are a clickable link. Clicking on this link will take you to a page entitled New Jersey State Business Gateway Service.” From this page, you can select to search for business information, UCC information, or trademark and trade name information.

To search for information about a business or to see whether a desired business name is in use, from the New Jersey State Business Gateway Service page, select one of the options under the heading “Business Entity Search,” to choose the method of search: business entity name, ID number, associate name, or officer/director name. After clicking on the radio button of your choice, enter the search information in the window below and then click “Go.” Results will be returned in list form, including business names, filing numbers and type codes. Additionally, at this time you can check boxes next to the search results in order to obtain additional information for a fee.

To search for UCC filings, from the New Jersey State Business Gateway Service page, select one of the options under the heading “UCC Search,” to determine whether you will search by debtor name/debtor location, debtor name/filing date, or UCC filing number. After clicking on the radio button of your choice, enter the search information in the window below and then click “Go.” (Note that if you select either of the first two choices, it is still possible to only enter the debtor name and no additional information to perform the search.) Results will be returned in list form, including debtor name and filing number. At this time you may also select to purchase additional information.

To search for trademark and trade name information, from the New Jersey State Business Gateway Service page, select one of the options available under the “Trade Name and Trade/Service Mark Search” heading: name/business location, name/filing date, or owner name/location. After clicking on the radio button of your choice, enter the search information in the window below and then click “Go.” Results will be returned in list form, including the trademark or trade name, as well as filing number. At this time, you may select to purchase additional information about each item on the results list. It should be remembered that state registry information is not the same as the trademark records maintained by the United States Patent and Trademark Office.

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