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How to Find Business Records in Tennessee

Searching for Business Records in Tennessee

In Tennessee, important business records are maintained by the Tennessee Secretary of State. A great deal of relevant information is available for viewing over the internet. Here are a few tips to assist you in an online search of Tennessee business information.

What Records Are Maintained by the Tennessee Secretary of State?

When corporations and similar business entities are formed, documentation is filed with the Secretary of State’s office to make the incorporation official. These documents are maintained for public viewing. Although the documents themselves may not be viewed over the internet, a great deal of information from the files is made available for public search online.

Additionally, the Secretary of State maintains UCC (Uniform Commercial Code) filings. These documents record security interests that one party may have in another party’s collateral.

How Can I Search for Records Maintained by the Tennessee Secretary of State?

To search for business records maintained by the Secretary of State of Tennessee, visit the Secretary of State’s website, located at http://www.state.tn.us/sos/ . Then Select the option marked “Business Services” to go to the Division of Business Services page.

To search for information about a Tennessee business, from the Division of Business Services page, select the option “Business Information Search” from the options at the left. You will be taken to a page where you may enter your search terms to locate the business name. You may also select a radio button to identify whether the search terms represent the beginning of the business name or a part of the business name. Select the last radio button, “Search using ‘Secretary of State Control Number’” if you already know the identification number of the business for which you wish to search. In this event, enter the umber rather than the business name in the search window. After you have entered the search criteria, select the button marked “Submit Search.” The results will be returned in a list, including the business name, business ID number, type and status. Additionally, a button marked “Details” is located next to each business entity on the list to enable you to view additional information about that business entity. This additional information will include whether the business is for profit or nonprofit, the date of formation, whether it is a domestic or foreign entity, the place of incorporation or organization, the duration and month of fiscal year closing. You will also be able to view the address of the business and information about the registered agent. Clicking on the button marked “Business Filing History” will allow you to view a list of documents filed in conjunction with that business entity.

To search for a business name in order to check name availability, from the Division of Business Services page, select the option “Business Name Availability Search” from the options at the left. You will be taken to a page where you can enter the name or part of the name for which you wish to search, and also select whether the search terms entered represent the beginning or part of the business name in question. After clicking “Submit Search,” you will be shown a list of search results similar to the results returned in response to a business information search, and you will also be able to click on a “Details” button for each item to view additional information.

To search for UCC filings, from the Division of Business Services page, select the option “UCC Search” from the options at the left. You will then be taken to a search page where you may enter either the name of the debtor or the file number for which you wish to search. When searching by the name of the debtor, it is sufficient to enter only the debtor’s last name. The results will be returned in a list including the names and file numbers of the results matching your search criteria. Clicking on the names or ID numbers will allow you to view additional information, including the file date, lapse date, identity of the secured party, and a listing of related documents on file with the Secretary of State.

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