North Carolina Business Records

 

 

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How to Find Business Records in North Carolina

Searching for Business Records in North Carolina

In North Carolina, the Secretary of State is charged with the responsibility for maintaining business documents that are matters of public record. Here is some basic information to assist you in accessing this information online.

What Records Are Maintained by the North Carolina Secretary of State?

The North Carolina Secretary of State receives documentation every time a business entity such as a corporation or limited liability company is formed within the State of North Carolina. These business entities continue to file periodic documentation of their status that is also maintained by the Secretary of State.

Additionally, the Secretary of State keeps UCC (Uniform Commercial Code) filings that document security interests that secured parties have in others’ collateral. Scanned images of these documents can be viewed over the internet.

How Can I Search for Records Maintained by the North Carolina Secretary of State?

To search for North Carolina business records online, go to the North Carolina Secretary of State’s website, at http://www.secstate.state.nc.us/ . Then scroll down to the list of options featured in blue.

If you wish to search for information about North Carolina corporations, from the Secretary of State home page select the option “Search Corporations Database.” This will take you to a page with the heading “Corporations Division.” To locate the search options, scroll down until you see the heading “Search….” Under the “Search…” heading are three search options, “by corporation name,” “for new corporations,” and by registered agent.”

If you wish to search for recently-formed corporations or name availability registrations, select the option “for new corporations.” You will be taken to a page where you can select whether you wish to search for new corporations or for name reservations. You will also be able to input a date range for which to search, and you may select the county in which the registered agent is located. Then click on “Download New Corporations.” Then you will be taken to a page with two links from which you may download the requested information. One link will allow you to download a compressed zip file, the other will allow you to download text only.

If you wish to search all corporations on file, select the option “by corporation name.” You will be taken to a page where you may input the name or part of a name of a business in a search window. Through the use of radio buttons you may also indicate whether the search term inputted represents the beginning of a word, part of a word, the exact name or a sound-alike. You can also select whether you are searching for name availability. Additionally, you may check a box to indicate whether you would like the search results to reflect only active corporations. After inputting your search criteria, click on “Search.” The search results will be returned in list format, including entity name, type, status, date formed, and any annual online reports. The entity names are blue clickable links. Clicking on the name of a business will take you to another page with additional information about that business, including the Secretary of State ID number, the citizenship and state of incorporation, the duration, and information about the registered agent. The registered agent’s name is also a clickable link which allows you to view a list of the entities for whom that individual acts as a registered agent.

To search for a registered agent, select the “by registered agent” option. This search will permit you to view a list of registered agents matching the search criteria. Clicking on the name of any registered agent will permit you to view a list of companies for whom that individual is a registered agent. The business names in this list are also clickable links that allow you to view more detailed information about that business.

If you wish to search for UCC information, from the Secretary of State home page select the option “UCC Records.” Then on the left of the page select “UCC Research.” You will be taken to a page where you may select whether to perform a standard RA9 search or a non-standard RA9 search. A standard RA9 search permits you to search by individual or organization name. The non-standard RA9 search allows you to determine whether the search term represents the beginning of a name, an exact match, a sound-alike, or whether you wish to search for all words or any words provided. You can also select to search by filing number and input the number of a UCC filing.

The search results will be returned in list form, including file number, filing date, name and address. The file numbers are clickable links. Clicking on a file number will carry you to a page providing more information about that filing, including the names of the secured party and the debtor, and all of the documents filed in conjunction with the transaction. Each document listed has an icon that looks like a small folder. Clicking on this folder will permit you to view online a scanned image of that document.

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