New York Death Records

 

 

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How to Find New York Death Records

Death Records in New York outside of New York City

In New York, death records are available from the state and from the local registrars of the municipality where the death occurred. Death records for New York outside of New York City are available at the New York State Department of Health.

Individuals who are permitted to request a copy of a death certificate:

• Legal representative of the estate of the individual named on the death certificate.
• Immediate family members including spouse, son, daughter, mother, or father.
• Individuals who have a legal claim or lawful right.
• Individuals with a documented medical claim or New York State Court Order.
• Additional information may be required from extended family members and legal representatives.
• Applicant must be at least eighteen years of age.

Basic information to be included with requests for death certificates:

• Full name of the person named on the death certificate.
• Date of death. If the exact date of death is unknown, an additional fee may be charged for retrieval of the information.
• County and city of death.
• Gender of the individual named on the death certificate.
• Parents’ names. Mother’s name must include her maiden name.
• Social security number of the individual named on the death certificate.
• Funeral director.
• Relationship to the person whose name is on the death certificate.
• Reason for the request for an official copy of the death certificate.
• Applicant’s signature.
• Applicant’s daytime telephone number. This includes the area code.
• Applicant’s mailing address.
• Items for which you do not know the correct response should be filled in with the word “unknown.”
• Identification for the requestor must be provided with the request. One of the following items must be provided: driver’s license, non-driver photo ID card, passport, or any other government issued photo ID. If you do not have one identification form from those, then you must submit two of the following: a utility bill, telephone bill, or a letter from any government agency that is dated within the previous six months. Each of the bills or letter must clearly indicate the applicant’s name and address.

Fees associated with acquiring a copy of an official death certificate from the New York State Department of Health:

• A $30.00 fee per copy for civilians. This fee covers the initial search and either one copy or a statement indicating that no record was found.
• If priority handling is requested, an additional $15.00 will be charged.
• Mail orders must be paid by check or money order make payable to the New York State Department of Health.
• Online, telephone, and fax orders must be paid by credit card. This type of order is considered priority handling and will be assessed the additional $15.00, as well as an additional $11.95 for the processing of a credit card payment.
• For FedEx overnight delivery, an additional $13.00 will be charged.
• Fees at the local municipal offices vary and that office must be contacted directly to acquire the amount of the fee.

Four different methods are available to obtain a copy of a death certificate: postal mail, fax, telephone, and online.

How to Apply for Certified Copied of Death Certificates by Telephone

Call the following toll free number: 1-877-854-4481. Follow the instructions provided to you. Fees apply as noted above.

How to Apply for Certified Copied of Death Certificates by Fax

Complete the application form available at the following link: http://www.health.state.ny.us/vital_records/forms/doh-4377.pdf.
Sign and date the form. Fax the application along with your identification requirements to the following number: 1-877-854-4607.

How to Apply for Certified Copied of Death Certificates Online

To submit a request for a death certificate in New York online, access the following link: http://www.vitalchek.com/agency_locator.asp.

In addition to the regular fee, a convenience fee of $11.95 will be charged. All payment must be made with a credit card. Online services are available 24 hours a day, every day of the year.

Drop down selection menus are used. You need to fill in the following information that pertains to your request including: type of certificate, city, county, date of the event, and the reason for the request. Select continue once the information has been filled in and you will be taken to a page to select your shipping options. Following this step, you will be required to complete the application.

The certificate will only be mailed to the address that corresponds to the credit card
account that is used for payment. Requests are generally processed within three to five business days. Death certificates will be sent through postal mail unless a request and payment has been made for an express carrier including UPS, FedEx, and Express Mail. A signature is required to receive a certified copy of the death certificate through an express carrier. An additional charge is assessed for the use of an express carrier.

How to Apply for Certified Copied of Death Certificates by Postal Mail

You can obtain an application form by sending a request along with your name and address to the following address:

New York State Department of Health
Vital Records Section
Certification Unit
PO Box 2602
Albany, New York 12220-2602

Additionally, a postal mail application to request an official copy of a death certificate can be obtained at the following link: http://www.health.state.ny.us/vital_records/forms/doh-4376.pdf.
It is possible to complete the form online first and then print it out.

Send the completed form with signature, a legible copy of your identification as outlined above, and payment information to the following address for regular handling:

New York State Department of Health
Vital Records Section
Certification Unit
PO Box 2602
Albany, New York 12220-2602

Send the completed form with signature, a legible copy of your identification as outlined above, and payment information to the following address for priority handling:

New York State Department of Health
Vital Records Section
Certification Unit
800 North Pearl Street
New York, New York 12204

Regular requests usually take about week to process. Priority requests are processed within one week. It is suggested that you send the requests by overnight delivery and that you include a pre-paid mailer for overnight delivery to speed up the processing of your request.

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