New York City Death Records

 

 

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How to Find New York City Death Records

Death Records in New York City

In New York City, death records from 1949 to the present are available from the New York City Department of Health and Mental Hygiene.  New York City includes the following five boroughs: Manhattan, Kings, Queens, the Bronx, and Staten Island.  The borough of Kings is referred to as Brooklyn, and the borough of Staten Island is referred to as Richmond.

Death records prior to 1949 in New York City can be obtained by contacting the Municipal Archives at 311 or by visiting the following address: 31 Chambers Street, Room 103, New York City.  Additionally, you can visit the Municipal Archives’ website at:  http://www.nyc.gov/html/records/html/vitalrecords/home.shtml.

Individuals who are permitted to request a copy of a death certificate:

  • Legal representative of the estate of the individual named on the death certificate.
  • Immediate family members including spouse, son, daughter, mother, or father.
  • Individuals who have a legal claim or lawful right. 
  • Individuals with a documented medical claim or New York City Court Order.
  • Additional information may be required from extended family members and legal representatives.
  • Applicant must be at least eighteen years of age.

Basic information to be included with requests for death certificates:

  • Full name of the person named on the death certificate. 
  • Date of death.  If the exact date of death is unknown, an additional fee may be charged for retrieval of the information.
  • Age at the time of death.
  • Borough of death.
  • Gender of the individual named on the death certificate.
  • Parents’ names.  Mother’s name must include her maiden name.
  • Social security number of the individual named on the death certificate.
  • Spouse’s name, if applicable.
  • Funeral director.
  • Relationship to the person whose name is on the death certificate.
  • Reason for the request for an official copy of the death certificate.
  • Applicant’s signature.
  • Applicant’s daytime telephone number.  This includes the area code.
  • Applicant’s mailing address.
  • Items for which you do not know the correct response should be filled in with the word “unknown.”
  • Photo identification that includes the bearer’s signature must be provided with the request.  One of the following items may be used: driver’s license, non-driver photo ID card, passport, employment ID, Social Services ID, or any other government issued photo ID.  Additionally, the ID must not have an expiration date that has already passed.

Fees associated with acquiring a copy of an official death certificate from the New York City Department of Health and Hygiene:

  • A $15.00 fee per copy for civilians.  This fee covers the initial search and either one copy or a statement indicating that no record was found. 
  • Mail orders must be paid by check or money order make payable to the New York City Department of Health and Hygiene.
  • Orders made in person must be paid by.
  • Fees at the local municipal offices can be obtained by contacting that office directly.

Two different methods are available to obtain a copy of a death certificate: postal mail and in person.

How to Apply for Certified Copied of Death Certificates in Person

To make a request for a death certificate in New York City in person, visit the following location:

Office of Vital Records

125 Worth Street

Room 133

New York, New York 10013

A legible copy of a government issued photo identification card, the completed application form, and payment are required.  It takes one to two weeks to process the request.  The certificate will be mailed to the address that you provide or they can be picked up.

Office hours are between the hours of 9:00 a.m. and 4:30 p.m. on Mondays through Fridays.  State holidays are excluded.  The lines are reported to be the shortest between the hours of 9:00 a.m. and 10:30 a.m. and 3:00 p.m. and 4:30 p.m. on most days.

How to Apply for Certified Copied of Death Certificates by Postal Mail

A postal mail application to request an official copy of a death certificate can be obtained at the following link: http://www.nyc.gov/html/doh/downloads/pdf/vr/death1.pdf.  It is possible to complete the form online first and then print it out.

Send the completed application form with signature, a legible copy of your identification as outlined above, and payment to the following address 

Office of Vital Records

125 Worth Street

Box 4, Room 133

New York, New York 10013

Regular requests usually take two to four weeks to process.

Order right now and get Unlimited Access to sources for New York City Death Records, Birth Records, Certificates, Cause of Death, Cemetery, circumstantial details and more!
 


 
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