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How to Find Business Records in New York City and State

Searching for Business Records in New York

In New York, important business records are maintained by the Secretary of State. Below are a few tips on accessing this information over the internet.

What Records Are Maintained by the New York Secretary of State?

The New York Secretary of State maintains records of corporations and other registered businesses that are public record. These records may be searched online.

Additionally, the New York Secretary of State maintains UCC (Uniform Commercial Code) filings. These records give notice of a security interest that a party holds in the collateral of another party.

How Can I Search for Records Maintained by the New York Secretary of State?

To search for information about New York corporations and other registered business entities, begin at the Department of State website, located at http://www.dos.state.ny.us/ . Then scroll down and select the option “Search for Corporations or Business Entities” on the left side of the screen, under the heading “Programs and Services.” This will take you to the search page from which you can search for business entities.

To search for information about a business entity, begin by entering the business name in the search window. Directly below the search window is a drop-down menu marked “Name Type.” In this drop-down menu, select whether you wish to search all business entity information, or only active business entities. Next, underneath this drop-down menu you will find a second drop-down menu marked “Search Type.” In this menu, you can select whether the business name you entered is the beginning of a business name, is contained within the business name, or is a partial business name. Once you have entered all of your search criteria, click on “Search the Database.”

The search results will be returned in list format, consisting of all of the business names matching the search criteria. Each business name is a clickable link and may be clicked to obtain more information about that business. After clicking on a name, you will be taken to a new page providing information including the filing date, county, jurisdiction, entity type, entity status, address and registered agent information.

To search for UCC filing information, begin at the New York Secretary of State’s website home page and scroll down to select “UCC” under the heading “Programs and Services.” This will take you to a page entitled “Uniform Commercial Code (UCC).” Then scroll down again to select the option “UCC Search” under the heading “General Information.” (Notice that there are also links to informative pages if you require clarification about UCC filings or searches.) After clicking on “UCC Search,” you will be taken to a page bearing information about UCC searches and a disclaimer. In the middle of the page on the far left in a blue field are links marked “NYS Standard Debtor Search,” “Filing Number and Date,” “Other Debtor Name Search Options” and “Secured Party Name Search.” (These should not be confused with the three green links of the same name within the text of the page, which will take you to informative screens describing each kind of search.)

If you wish to search for UCC filings by debtor name, from the UCC Search page, select the first option, “NYS Standard Debtor Search.” This will take you to a page where you can input the name of the debtor for whom you wish to search. You can then select whether you wish to search for all filings or only unlapsed filings, and also whether you wish to search for all filings or federal tax liens only. After inputting you search criteria, click on “Search.”

If you wish to search for a UCC filings by file number, from the UCC Search page, select “Filing Number/Date Search.” You will be taken to a page where you may input the filing number and filing year for which you wish to search.

If you wish to perform a search by debtor but you are uncertain of the debtor’s name, from the UCC Search page, select “Other Debtor Search Options.” You will be taken to a page where you may input the name for which you wish to search, but you can also select whether the name entered represents the beginning of a name, part of a name, or a base word.

If you wish to perform a search based upon the secured party, from the UCC Search page, select “Secured Party Search.” As in the debtor searches, you will be able to input the name of the individual or entity for which you wish to search.

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