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How to Find Business Records in New Mexico

Searching for Business Records in New Mexico

In New Mexico, the Secretary of State and the Public Regulation Commission maintain crucial business records that are available to the public. Here are a few tips on accessing this information over the internet.

What Records Are Maintained by the New Mexico Secretary of State and Public Regulation Commission?

The New Mexico Secretary of State maintains UCC (Uniform Commercial Code) forms. These forms document liens in collateral that are held by secured parties in exchange for loans.

The Public Regulation Commission maintains records of corporations and limited liability companies that are formed in the State of New Mexico. These documents cannot be viewed over the internet, but information from the documents are available for a free internet search.

How Can I Search for Records Maintained by the New Mexico Secretary of State and Public Regulation Commission?

To search for New Mexico records concerning corporations, begin by visiting the website for the New Mexico Public Regulation Commission, located here: http://www.nmprc.state.nm.us/ . Then click on the option “Corporations Information.” This will take you to a page entitled “Corporation Information Inquiry,” which includes two separate search windows. If you wish to search by the name of the New Mexico corporation in question, use the first search window to enter the information, then click on “Find Corporation(s).” The search results will be returned in list form including the corporation number and name. The numbers and names are all blue clickable links. From the search results list, you can click on the corporation number to view the instruments associated with that corporation. Clicking on the corporation name will allow you to view the master record for that corporation.

If you click on the corporate number, you will be taken to a page naming the documents filed in conjunction with that corporation, including the document name, number, filing date, microfilm roll-frame and comments. If you instead know the number of a document pertaining to another corporation, you may enter it in a window on this page in order to view the document list associated with that corporation.

If you instead click on the corporate name in the search results list, you will be taken to a page providing additional information about the corporation including the SCC number, the tax and revenue number, the incorporation date, corporation type, corporation status, purpose, and whether or not the corporation is in good standing. This page also details the taxable year-end date and dates of any other significant events such as name changes. The page also provides the address, identity of the registered agent, and information about officers and directors.

If you instead wish to search for a corporation by the name of its director, on the “Corporation Information Inquiry” page use the second search window to enter the last name of the director in question, then click on “Find Director(s).” The search results will be returned in list form including ID numbers and matching and similar director names. The ID numbers are clickable links which will carry you to the information page for that corporation.

To begin your online search for UCC (Uniform Commercial Code) records in the State of New Mexico, go to the New Mexico Secretary of State’s website, located at http://www.sos.state.nm.us/. Then scroll down and select the option marked “UCC Information” under the heading “Operations Division.” You will be taken to a page listing various options. To search UCC filings, select the first option, “UCC Online Research and Images.” This will take you to a page which allows you to select a tab to search by file number or to perform a standard RA9 search or a non-standard RA9 search. The standard RA9 search allows you to search by organization or individual name. The non-standard RA9 search allows you to perform a less precise search, by parts or words or by sound-alike words. The non-standard search also allows you to input mailing information and to obtain results based upon whether the corporation has lapsed and the lapse date.

After inputting the search information and clicking “Search,” you will be taken to a page with an identical search window at the top. However, by scrolling down you will see the search results matching your search criteria. The results will be returned in list form, including file number, filing date, name, address and microfilm number. The file numbers are clickable links that will take you to a page bearing additional information about that lien. Additionally, an icon shaped like a folder next to each item will allow you to view a scanned image of the document online.

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