Kansas Death Records

 

 

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How to Find Kansas Death Records

Death Records in Kansas

The Kansas Department of Health and Environment’s Office of Vital Statistics maintains death records for deaths that occurred since July 1, 1991.

If you are an authorized individual, you may request a certified copy of a death certificate from the Office of Vital Statistics in six different ways: US Mail, Priority Mail, telephone, fax, internet orders, and walk-in service.

To be eligible to request a death certificate, you must either be an immediate family member or a have a documented legal interest such as providing legal proof that the death record is necessary for determining personal or property rights. If you are a legal guardian of the deceased, please provide copy of guardianship papers.

You will also need to show your valid ID to establish your identity. Currently accepted forms of identification include government-issued photo ID cards, passports or visas, or military ID cards. If you can’t provide any of these, alternative paperwork can be substituted to establish your identity. Two of the following items can be provided:

  • Your Social Security Number
  • A bank statement featuring your current address
  • A car registration or title featuring your current address
  • A utility bill featuring your current address
  • A pay stub featuring your name, social security number, as well as the name and address of your employer

Fees:

Each death record costs $13 for the first copy and $8 for each additional copy. If no death record is found, the $13 charge is kept as a search fee. Acceptable forms of payment include check or money order made payable to “Kansas Vital Statistics”. Credit cards are also accepted for requests made by phone, fax, internet, or in person.

To request a death record by mail:

All requests for death records must be in writing. You can download an application here:

http://www.kdheks.gov/vital/download/death.pdf or send a letter with the following details:

  • What you are requesting (a death certificate)
  • Reason for request
  • Number of copies or cards you are requesting
  • Full name (as listed on the death certificate)
  • Date of death (month, day, year)
  • Sex
  • Place of death
  • Date of birth or age at time of death
  • Mother's maiden name
  • Father's full name
  • Place of birth
  • Your relationship to the deceased
  • Your daytime phone number
  • Your mailing address
  • Don’t forget to sign the request
  • Include a legible photocopy of a government issued ID or two of the alternate documents listed above.
  • Enclose appropriate fees along with business sized, self-addressed stamped envelopes for each request of different death records

Mail to:

Office of Vital Statistics

Curtis State Office Building

1000 SW Jackson, Suite 120

Topeka, KS 66612-2221

This method takes about five to ten business days (depending on the current volume of requests) after the Office of Vital Statistics receives the request.

To request a death certificate using Priority Mail:

Follow the instructions for requesting a death certificate by mail except send your request and the appropriate fees using any type of expedited delivery option and enclose a pre-paid, self-addressed priority mail envelope with your death record request. DO NOT send priority service account numbers or enclose extra payments for the Office of Vital Statistics to use for priority shipping.

This method takes about three business days after the Office of Vital Statistics receives the request.

To request a death certificate by phone:

Call VitalChek at (785) 296-3253 between 8:00AM and 4:00PM Central time Monday through Friday (they are closed on holidays). You can pay with your credit card when you use this phone service. However, additional service fees of $9 will be added to your order. In addition, if you choose FedEx delivery, you will be charged for the FedEx fees as well. Be prepared with the following information when you call:

  • Your valid MasterCard, Visa, American Express, or Discover card information
  • Your Social Security Number or Drivers License number
  • Tell them you are requesting a death record and give them the reason for the request
  • Number of copies or cards you are requesting
  • Full name (as listed on the death certificate)
  • Date of death (month, day, year)
  • Sex
  • Place of death 
  • Date of birth or age at time of death
  • Mother's maiden name
  • Father's full name
  • Your relationship to the person who is named on the death certificate
  • Your daytime phone number
  • Your mailing address and where you want the copies sent to (FedEx will not deliver to a P.O. box).

This method takes about three business days after the Office of Vital Statistics receives the request.

To request a death certificate by fax:

You can fax your written death certificate request to (785)357-4332 anytime, day or night. VitalChek is the service who handles faxed requests. You will incur additional fees of $9. You can use this link to print a form to fax:

http://www.vitalchek.com/Fax-Phone/FaxPhone.asp?type=fax&pid=6939&prod_id=14187&fp=d%3A%5Cinetpub%5Cvitalchekroot2%5Cfax-phone%5Cdeath_6939.txt&pn=DEATH

Or write out your death record request, providing the same information that is required for phone orders. This method takes about three business days to process after the Office of Vital Statistics receives the request.

To request a Kansas death certificate over the internet:

Go to the state of Kansas. Fill out the form and pay all fees using your credit card. This method will incur an additional $9 fee along with any FedEx fees. This method takes about three business days to process after the Office of Vital Statistics receives the request.

To request a death certificate in person:

You can walk-in and apply for a certified copy of a Kansas death record in person at:

The Office of Vital Statistics:

Curtis State Office Building

1000 SW Jackson, Ste.120

Topeka, KS 66612-2221

Their hours are from Monday through Friday between 9:00AM to 4:00PM and are closed on holidays. Fill out the death certificate application, pay the applicable fees, and show your valid photo ID. As long as they can find the record, you will be able to leave with your copies in hand.

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