How to Find Business Records in Kansas
Kansas Business Records
Records of incorporation, as well as Uniform Commercial Code filings,
are maintained in Kansas by the Kansas Secretary of State. These records
may be searched either in person or over the internet. Here are a few
tips to access business records in Kansas.
What Records Are Maintained by the Kansas Secretary of State?
When a business incorporates, or forms a corporation, it is required to
file documentation of its formation with the Secretary of State. This is
required because corporations receive separate legal treatment, making
it necessary for Kansas to keep track of which businesses qualify as
Additionally, the Kansas Secretary of State maintains UCC (Uniform
Commercial Code) filings. These documents give evidence of a security
interest that one party has in another party’s property as collateral
for a loan. In Kansas, these documents may be accessed online but it is
first necessary to obtain a password in order to view the records.
Why Would a Business Not Have Documents On File?
Not all businesses elect to incorporate. If a business has not
incorporated, the Kansas Secretary of State may not have any filed
information about that business. This is particularly common when
individuals own businesses by themselves and operate them as sole
proprietorships. Since sole proprietorships do not receive the same
legal treatment as corporations, sole proprietorships do not need to
file the same documentation as a corporation.
Additionally, businesses often elect to incorporate in a different state
in order to take advantage of laws of that state that may be
advantageous to a business. For instance, it is commonly believed that
the laws of the State of Delaware are quite beneficial to businesses.
For this reason, it should not be immediately assumed that a business is
not incorporated, just because the Kansas Secretary of State does not
possess documentation of such incorporation.
How Can I Search for Records Maintained by the Kansas Secretary of
Records maintained by the Kansas Secretary of State can be accessed in
person or over the internet. To visit the Kansas Secretary of State’s
office, the address is: Memorial Hall, 1st Floor, 120 SW 10th Avenue,
Topeka, Kansas 66612-1594.
If you wish to access records online, the website for the Kansas
Secretary of State may be found here: www.kssos.org/. To search the
business database, use the drop-down menu under the words “Quick Links,”
and select “Search business entity information,” then click “Go.” You
will be taken to a page where you can select the method of search. You
can choose to search for businesses by name, keyword, organizational
number, resident agent name, resident agent name by keyword, or city and
date. The search results will be returned in a list, including the name
of the corporation, location and business ID number. The names are
clickable links that will allow you to view additional information,
including address, type of entity, the month ending that entity’s tax
year, date of incorporation, the date of the last correct annual report,
the date the next annual report Is due, dates of extension, expiration
and forfeiture, the state of formation, and the resident agent. The top
of the page will also have selections marked “Certificate of Good
Standing” and “Letter of Good Standing” that will allow you to obtain
proof of good standing if the corporation qualifies.
If you wish to access UCC filings online, you must first be a member of
Kansas.gov. To obtain a password, it will be necessary to visit the web
site www.kansas.gov or call them at 1-800-4-KANSAS. Once you have a
password, you can begin at the Kansas Secretary of State home page. In
the drop-down menu under “Quick Links,” select “Conduct a UCC search,”
then click on “Go.” At this point, you will be asked for your sign-on
information, and then may proceed to search by debtor.
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