How to Find Business Records in Canada
Searching for Business Records in Canada
A variety of information on federal corporations and other types of
businesses operating in Canada is available online.
Corporations Canada’s database of federal
corporations and Industry Canada’s Canadian Company Capabilities
database are two of the largest publicly accessible online databases
containing information on Canadian businesses.
If you are searching for information on a federal
corporation in Canada, the Corporations Canada database is the best
place to start. It is the central repository for information on all
federal corporations in the country and contains information on more
than 480,000 active and inactive corporations.
This does not mean, however, that all businesses
registered in Canada are listed. Since only federal corporations are
included, information on other types of businesses in Canada will not
Anyone can search the Canadian database of federal
corporations free of charge. In order to search online, follow these
- Go to:
- Fill in at least one of the fields on the
online search form. You can search by:
- Corporation name
- Corporation number
- City and/or province of the registered
- Corporation status – whether the
corporation is active, inactive, dissolved, discontinued,
bankrupt or amalgamated
- The Act under which the corporation was
- The creation date of the corporation. It
is also possible to search a range of dates
- Any combination of these search criteria.
- Once you have completed at least one field on
the form, click on the ‘submit’ button
- A list of results will appear with the
following information on each corporation:
- Corporation number
- Creation date
- Status - whether the corporation is
active, inactive, dissolved, etc
- Corporation name
- Alternate name of corporation
- Scroll through the list of results to find the
corporation that you are searching for. If you then click on that
corporation, further information will appear, including:
- Old names and dates of name changes
- Full address of the registered office
- Number of directors and their names
- Information on the filing of the
corporation’s annual return or summary
- Financial reports (as long as the
corporation is a distributing corporation)
- Information on amalgamation(s), if
- A list of parent and subsidiary
corporations, if relevant
The database can also be searched in the French
If you wish to find out the home addresses of a
corporation’s directors, you can do so by making a written request.
Include your name, telephone number, fax number, email address and
business address in the written request. Send the request by mail, fax
or email to:
Attn: Head, Information and Certification Unit
9th Floor, Jean Edmonds Tower South
365 Laurier Avenue West
Ottawa, Ontario, K1A OC8
Fax: (613) 941-5789
If you are unable to find the information you are
seeking online, you may email specific enquires to
firstname.lastname@example.org There is also a telephone helpline that
is staffed Monday to Friday from 7.30 am to 8.00 pm Eastern time. The
toll-free number within Canada is 1-866-333-5556 and the alternative
number for calls from outside Canada is 613-941-9042.
Industry Canada’s Canadian Company Capabilities
database contains information on around 50,000 businesses operating in a
variety of industry sectors, including aerospace and defense; automotive
and transportation; consumer products; energy; environment; industrial
products; information and communication technologies; life sciences; and
manufacturing and services. Information on business and trade
associations and chambers of commerce is also included.
The Canadian Company Capabilities database is a
particularly good place to look if you are seeking a supplier or trading
partner in Canada.
Anyone can search the online database free of
charge by following these steps:
- Go to:
- Type either a company name or keyword(s) into
the ‘quick search’ box at the top of the page.
- You may perform a more detailed search by
clicking on the ‘go to detailed search’ button and filling in as
much as of the online form as you wish. You can, for example, search
by city; province; primary business activity; number of employees;
total sales; activity or interest in exporting; market interests and
several other criteria.
- Click on the ‘search’ button.
- A list of companies meeting your search
criteria will appear with the name and a short description of each
- Click on a company name to reveal more
information about the organization, including:
- Contact details and website
- A description of the company’s activities
- The company’s products, services and
You may also browse through companies listed in the
database by following these steps:
Click on the type of company on which you are seeking
information. For example, if you are looking for suppliers of shoes, go
to the ‘Consumer Products’ section and click on the ‘Footwear’ heading.
A list of sub-categories will appear. In the Footwear section,
the main sub-categories are ‘Boots,’ ‘Shoes and Sandals’ and ‘Other
Footwear.’ Within each of these sub-categories, there are further
sub-categories, such as ‘athletic/sports shoes’ under the heading of
‘Shoes and Sandals.’
Click on the sub-category that most closely resembles the type of
information you are searching for.
An alphabetical list of companies active in the industry sector
you have chosen will appear on the screen.
Click on each company to view further information, including:
Products, services and licenses
Market profile, including information on the strategic alliances
that the company is seeking
The Industry Canada database can also be searched
in the French language by going to:
If you cannot find the information you are looking
for on the database or if you have further questions, you may contact
Industry Canada by telephone between 8.30 am and 5.00 pm Eastern Time,
Monday to Friday. The numbers to call are either 1-800-328-6189 or
extensive online resources should hopefully enable you to locate the
Canadian business information that you are looking for.
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