California Death Records

 

 

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How to Find California Death Records

Death Records in California

The State of California’s Office of Vital Records maintains records of deaths recorded in California. Among the goals of the Office of Vital Records is to establish a permanent public record for each death, fetal death, birth, marriage and dissolution that occurs in California and provide certified copies of these vital events.

Recent identity theft legislation makes it more difficult for just anyone to obtain a death certificate. In California, effective July 1 2003, there are two types of death records available, a certified copy and a certified informational copy.

Certified Copies:

Certified copies of death certificates are certified copies of the original death certificate on file with the Office of Vital Records and are able to be used to establish identity of the registrant and are only issued to authorized individuals such as: spouses, dependents, siblings or an attorney representing the registrant’s estate. Law enforcement agencies acting on official business are also authorized to obtain a certified copy of the death certificate as are employees or agents of a funeral establishment acting within the scope of their employment on behalf of an individual specified within Section 7100 of the Health and Safety Code (paragraphs 1-5, inclusive of subdivision A).

Certified copies of a death certificate will be issued to authorized people after fees have been paid and a sworn, notarized statement has been included with the application. Funeral establishments acting on behalf of an individual specified within Section 7100 of the Health and Safety Code (paragraphs 1-5, inclusive of subdivision A) must include a sworn statement however the funeral establishment’s statement does not need to be notarized.

Certified Informational Copies:

A certified informational copy is also a certified copy of the original death certificate on file with the Office of Vital Records however it contains a large heading that says, “INFORMATIONAL. NOT A VALID DOCUMENT TO ESTABLISH IDENTITY” across the face of the document. This document cannot be used to establish identity. It is available to people who are ineligible for obtaining a certified copy. This type of document contains all the same information as a certified copy but it cannot be used to prove death of an individual.

Requesting a Copy of a Death Certificate:

If you are requesting either type of document within six months of the death, you are better served to inquire at the county level because of the time delay in sending the documents to the State of California.

To obtain either document, fill out form VS 112 found at:
http://www.dhs.ca.gov/publications/forms/pdf/vs112.pdf

You may also request a form by calling customer service at 916- 445-2684

Mail the completed form along a sworn notarized statement (if applicable) and $12 per record to:

California Department of Health Services
Office of Vital Records - M.S. 5103
P.O. Box 997410
Sacramento, CA 95899-7410

Do not send cash. Instead make out your check: Office of Vital Records. Allow about four weeks for processing your application.

Amendments to death certificates are made to correct mistakes or add additional information to the death certificate. The amendment process is slow and tedious and can take about eight months. Please see the California Government’s website for information on how to go about making amendments to a death certificate. If you know that a death certificate is in the process of being amended, you are best to wait until the process is complete before requesting your copy. If you request a copy while the death certificate is being amended, you will either receive an un-amended copy or you will receive a notice of No Public Record.

The Customer Service Unit is available to answer questions and check the status of your request on Mondays through Fridays from 8:00 AM to 12:00 PM Pacific Standard Time. They can be reached at 916-445-2684. For more information, go to the California Government website located at www.ca.gov and follow the Vital Records link.

California:

Alameda ~ http://www.l-ags.org/databases.html

Alpine County Recorder ~ http://www.co.alpine.ca.us/departments/county_clerk
Markleeville, CA
530 -694 -2281

Amador County Recorder ~ http://www.co.amador.ca.us/depts/recorder/
Jackson, CA
209 -223 -6469

Butte County Recorder ~ http://clerk-recorder.buttecounty.net/
Oroville, CA
530 -538 -7691

Calaveras County Recorder ~ http://www.co.calaveras.ca.us/departments/recorder.asp
San Andreas, CA
209 -754 -6375

Colusa County Recorder ~ http://www.colusacountyclerk.com/recorder/Default.asp
Colusa, CA
530 -458 -0500

Contra Costa Recorder ~ http://www.co.contra-costa.ca.us/depart/elect/clerk/vitalinfo03.html
Martinez, CA
925 -646 -2360

County Of Orange Recorder ~ http://www.ocgov.com/recorder/Frm-Vital-Request.pdf
Santa Ana, CA
714 -834 -2500

Del Norte County Recorder ~ http://www.dnco.org/cf/topic/topic4.cfm?Topic=County%20Agencies%20and%20Departments&SiteLink=200000.htmlCrescent City, CA
707 -464 -7216

El Dorado County Recorder ~ http://www.co.el-dorado.ca.us/
Placerville, CA
530 -621 -5490

Fresno County Recorder ~ http://www.co.fresno.ca.us/0420/recorders_web/deathcert.html
Fresno, CA
559 -488 -2609

Glenn County Clerk ~ http://www.countyofglenn.net/common/_mod_resource.asp?p=117&f=291
Willows, CA
530 -934 -6407

Humboldt County Recorder ~ http://co.humboldt.ca.us/
Eureka, CA
707 -445 -7593

Imperial County Recorder ~ http://www.co.imperial.ca.us/Recorder/Default.htm
El Centro, CA
760 -339 -4427

Inyo County Records ~ http://www.countyofinyo.org/
Independence, CA
760 -878 -0410

Kern County Clerk ~ http://recorder.co.kern.ca.us/recorder/BMD_certificate.cfm
Bakersfield, CA
805 -868 -3588

Kings County Clerk ~ http://www.countyofkings.com/acr/clerk/SB247%20NOTICE.htm
Hanford, CA
559 -582 -3211

Lake County Clerk ~ http://www.co.lake.ca.us/countygovernment/auditor/clerk.asp
Lakeport, CA
707 -263 -2293

Lassen County Recorder ~ http://clerk.lassencounty.org/forms.htm
Susanville, CA
530 -251 -8217

Los Angeles County Clerk ~ http://www.lavote.net/RECORDER/BDM_Records.cfm#death
Norwalk, CA
562 -462 -2137

Madera County Clerk ~ http://www.madera-county.com/countyclerk/clerk/
Madera, CA
209 -675 -7724

Marin County Recorder ~ http://www.co.marin.ca.us/depts/AR/main/Mapping_Recorder.cfm#BDM_Certificates
San Rafael, CA
415 -499 -6092

Mariposa County Recorder ~ http://www.mariposacounty.org/countyclerk/index.html
Mariposa, CA
209 -966 -2007

Mendocino County Clerk ~ http://www.co.marin.ca.us/depts/AR/main/Mapping_Recorder.cfm#BDM_Certificates
Ukiah, CA
707 -463 -4370

Merced County Recorder ~ http://www.co.merced.ca.us/recorder/certs.html
Merced, CA
209 -385 -7501

Modoc County Clerk ~ http://www.modoccounty.us/
Alturas, CA
530 -233 -2512

Mono County Recorder ~ http://www.monocounty.ca.gov/departments.html
Bridgeport, CA
760 -932 -5241

Monterey County ~ http://www.co.monterey.ca.us/Recorder/death.htm
Salinas, CA
831 - 647 - 7906

Napa County Clerk ~ http://www.co.napa.ca.us/GOV/Departments/28000/Forms/App%20Authorized%20Birth-Death%20Cert.pdf
Napa, CA
707 - 253 - 4246

Nevada County Clerk ~ http://new.mynevadacounty.com/recorder/index.cfm
Nevada City, CA
530 - 265 - 1221

Placer County Clerk ~ http://www.placer.ca.gov/Recorder/Vital%20Records.aspxAuborn,  CA
530 - 889 - 7948

Plumas County Recorder ~ http://www.countyofplumas.com/clerkrecorder/forms/application_certified_death.pdf
Quincy, CA
530 - 283 - 6305

Riverside County Clerk ~ http://www.countyofriverside.us/portal/page?_pageid=133,120577&_dad=portal&_schema=PORTAL
Riverside, CA
909 - 486 - 7000

Sacramento County Clerk ~ http://www.ccr.saccounty.net/B_DChanges.asp#Death
Sacramento, CA
916 - 874 - 5522

San Benito County Clerk ~ http://www.san-benito.ca.us/departments/#clerk
Hollister, CA
831 - 636 - 4029

San Bernardino Recorder ~ http://www.co.san-bernardino.ca.us/acr/online.htm
San Bernardino, CA
909 - 387 - 8314

San Diego County ~ http://arcc.co.san-diego.ca.us/arcc/services/birthdeath_certificates.aspx
San Diego, CA
619 - 237 - 0502

San Francisco County ~ http://www.dph.sf.ca.us/dphvital/dphvital.htm
San Francisco, CA
415 - 554 - 4176

San Joaquin Clerk ~ http://www.sjgov.org/Recorder/vital.htm
Stockton, CA
209 - 468 - 2362

San Luis Obispo County ~ http://www.slocounty.ca.gov/clerk/CopiesofVitalOfficial_Records/deathcertificates.htm
San Luis Obispo, CA
805 - 781 - 5088

San Mateo County Clerk ~ http://www.smcare.org/records/death.asp
Redwood City, CA
650 -363 -4711

Santa Barbara County Clerk ~ http://sbcassessor.com/Clerkrecorder.aspx?page=certificates.htm&dir=trueSanta Barbara, CA 
805 -568 -2250

Santa Clara County Recorder ~ http://www.sccgov.org/portal/site/rec/menuitem.244564f66e6d425580b558bb35cda429?path=%2Fv7%2FCounty%20Clerk-Recorder%20%28DEP%29%2FMarriage%20Certificate
San Jose, CA
408 -299 -2481

Santa Cruz County Recorder ~ http://www.co.santa-http://www.co.santa-cruz.ca.us/rcd/recorders/birth&death/deathbymail.htm
Santa Cruz, CA
831 -454 -2800

Shasta County Clerk ~ http://www.co.shasta.ca.us/Departments/AssessorRecorder/deathcerts.shtml
Redding, CA
530 -225 -5378

Sierra County Recorder ~ http://www.sierracounty.ws/county_docs/clk-rec/ApplicCertDeath.pdf
Downieville, CA
530 -289 -3295

Siskiyou County Clerk ~ http://www.co.siskiyou.ca.us/
Ureka, CA
916 -842 -8084

Solano County Recorder ~ http://www.co.solano.ca.us/SubSection/SubSection.asp? NavID=206
Fairfield, CA
707 -421 -6319

Sonoma County Clerk ~ http://www.sonoma-county.org/Clerk/HTML_Documents/BDMCerts/Frameset_BDMCerts.htm
Santa Rosa, CA
707 -527 -3800

Stanislaus County Clerk ~ http://www.stanvote.com/
Modesto, CA
209 -525 -5265

Sutter County Recorder ~ http://www.co.sutter.ca.us/doc/government/depts/cr/cr_birth_death
Yuba City, CA
530 -822 -7120

Tehama County Recorder ~ http://www.co.tehama.ca.us/bdm_certs.cfm
Red Bluff, CA
916 -527 -3350

Trinity County Recorder ~ http://www.trinitycounty.org/Departments/assessor-clerk-elect/clerkrecorder.htm
Weaverville, CA
916 -623 -1222

Tulare County Clerk ~ http://www.co.tulare.ca.us/civica/filebank/blobdload.asp?BlobID=3442
Visalia, CA
559 -733 -6518

Tuolumne County Clerk ~ http://portal.co.tuolumne.ca.us/psp/ps/TUP_ASSESSOR/ENTP/c/
Sonora, CA
209 -533 -5570

Ventura County Recorder ~ http://gsa-docushare.countyofventura.org/
Ventura, CA
805 -654 -2263

Yolo County Clerk ~ http://www.yolorecorder.org/vital/d_records/
Woodland, CA
530 -666 -8130

Yuba County Clerk ~ http://www.co.yuba.ca.us/content/departments/clerk/documents/DeathCert2006.pdf
Marysville, CA
530 -741 -6341

 

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